BOARD OF TRUSTEES MEETING MINUTES FOR JUNE 15, 2009

(Prepared by Julie K. Shaw)

 

  1. Call to Order:  The meeting was called to order by the Vice-Chairman, Janet Newman, at 6:55 pm at the Orange Public Library, 31300 Chagrin Blvd.
  2. Trustee Roll Call:  Present: Janet Newman, Vlad Rus, Julie Shaw, Richard Leskovec, Mike Poklar.  Absent:  Bill Bowen, Barbara Graham, Vera Bartasavich, Ed Sabanegh.  A quorum was not present.
  3. Approval of Minutes: The minutes of the 11-May-09 meeting were approved by those present, and will be emailed to those absent for approval.
  4. Treasurer’s Report:  Janet reported a cash balance of $7733.20, with 328 paid members.
  5. Discussion: 
    1. Scholarship update – Vlad R.

                                                               i.      A formal proposal was presented for review by the board, and was favorably received.  This proposal will be emailed to all members, soliciting immediate feedback directly to Vlad and Ed.  Vlad will contact the Mayor, Rick Taft, and Bill Bowen for their participation.  A vote will be taken on this proposal at the 6-July meeting.

                                                             ii.      It was proposed that the stipend be set at $1000.00 max.

    1. Membership – Janet N. for Vera B.

                                                               i.      A detailed membership spreadsheet, organized by Vera, will be emailed to all members.

                                                             ii.      Two individuals indicated an interest to serve as trustees.  Following a personal phone call, applications will be sent.

                                                            iii.      B. Bowen is writing a follow-up letter to be mailed only to those who did not renew from last year.

                                                            iv.      A list of new residents in PP will be supplied to Janet by Richard.

                                                              v.      An internal address book will be provided by Vera on a future date.

    1. Website update

                                                               i.      It is deemed extremely urgent to update the website.

    1. New officers/trustees solicitation – Janet N., chair

                                                               i.      Richard to assist in contacting prospective trustees via phone.  Qualified prospectives will be invited to attend the July + August board meetings.

    1. Ice cream social – Barb, chair (Janet + Julie to assist)

                                                               i.      Scheduled for Sunday, 23-August, 2-4pm.  PPCL shirts will be provided to those staffing the front table. 

    1. Candidates + Issues Forum:  Mike P., chair.

                                                               i.      Scheduled for Tuesday, 13-October.  Room is reserved.

                                                             ii.      Mike to check on who is running for which offices, and any local issues.

                                                            iii.      Janet offered to attend the 1st committee meeting, to share files from previous 2 years’ programs.

                                                            iv.      Mike to schedule an initial meeting in July after the 6-July board meeting (with JN, JS).

    1. City Council and School Board meetings –

                                                               i.      Assignments:

1.       City council, 8-July:  Janet N.

2.       School board meeting, 13-July: Julie S.

3.       August assignments will be made on 6-July.

    1. Attracting younger members to PPCL  – postponed to 6-Jul meeting.
  1. New Business
    1. Bill’s schedule update: can meet on Tuesdays; Monday availability still pending.  Julie is only person will potential difficulties to attend on Tuesdays.
    2. The board was reminded to plan for the monthly board meetings (dates are published), and advise well in advance if they are unable to attend. 
  2. Adjournment: The meeting was adjourned at 8:04 pm, and the next meeting scheduled for 6-Jul-09 at the Orange Branch Library.

Prepared by Julie K. Shaw, secretary. 

 
 

P.O. Box 24808, Pepper Pike, OH 44124, Phone : 216-595 1018