|
Call to Order:
The meeting was called to order by the Chairman, William M.
Bowen, at 6:45 p.m. at the Orange Branch Library, 31300
Chagrin Boulevard.
Officer Roll Call:
Present: Richard Leskovec, Jerry Grdina, Patricia Lobo,
Chandra Pillai, Bill Bowen, Vera Bartasavich, Julie Shaw.
Absent: Janet Newman.
Handover of Officers’
Responsibilities:
Chairman – Richard Leskovec to
Bill Bowen
1.
The
Post Office box is at the 44124 Post Office on Landerbrook
Drive off Cedar. If it is changed, it is crucial to notify
the IRS. Vera has one key and Richard passed the other key
to Bill.
2.
The
checking account is held at Huntington (a branch is at
Lander Circle). The outgoing signators are Chandra Pillai
and Patricia Lobo; and incoming are Vera Bartasavich and one
other to be identified.
3.
Richard passed the Financial & Membership Record book to
Vera Bartasavich and distributed an index of contents (and
suggested records to verify financials) to all Officers.
4.
Since 2007 we have been obligated to file with the IRS (Form
990 EZ). Newman & Company handled this for 2007 and will
handle for 2008. We should confirm that they will handle
for 2009.
5.
Richard distributed a one-page summary of the financials for
2003 through 2008 (preliminary). Note that 2004 receipts
were low because the change in the fiscal year included only
a few months when dues were received.
6.
Richard passed the Meeting Minutes book to Julie Shaw.
7.
Richard distributed copies of the League’s registration with
the State of Ohio, printed from the Ohio Secretary of State
web site.
8.
Richard distributed copies of the change in the League’s
Statutory Agent registration (to Newman & Company).
9.
Richard distributed copies of the IRS determination letter
confirming that the League is tax exempt under Section
501(c)(4) of the Code. Richard agreed to continue to work
on gaining exemption under Section 501(c)(3) (so that
contributions to the League will be tax-deductible).
10.
Richard reminded Trustees that the League maintains a locked
file cabinet at City Hall for the retention of important
documents. He will pass the key to Julie Shaw.
Treasurer – Chandra Pillai to
Vera Bartasavich
1.
Chandra passed the League’s checkbook to Vera Bartasavich.
2.
Chandra agreed to host the League’s website on his company’s
server, thereby saving $200 per year. Chandra also agreed
to continue to handle updates and upgrades to the website,
upon receipt of new content from the Trustees. It was
agreed that it would be desirable to formalize his agreement
in writing, to avoid misunderstanding in the future.
3.
It
was noted that Trustees are responsible for providing
updated content.
4.
Barbara Graham agreed to serve as coordinator between the
Trustees and Chandra.
5.
Chandra will add a link from the League’s website to the
City’s.
Secretary – Patricia Lobo to Julie Shaw
1.
The
handover of minutes and notes had been handled at an earlier
date.
Vice-Chair – Jerry Grdina to Janet Newman
1.
Jerry will forward to Janet the files on the Nominating
Committee, which is a designated responsibility of the
Vice-Chair.
Adjournment: The
meeting was adjourned at 7:30 p.m.
Recorded
and prepared by Jerry Grdina. Approved 2-Feb-09. |
